Find, rename, share, and delete
Finding, renaming, filing, sharing, and removing recordings, including exactly what a share link shows and what disappears when you delete.
- Updated
- 8 October 2026
- Read
- 5 min
- For
- Everyone; deleting needs admin
Search, then narrow by project, status, type, and date.
The filters sit above the list in the same order as its columns, and they combine with a title search. Recordings are grouped by the week they were added.
- Search by title
- Type any part of a title and the list narrows as you type.
- Project
- All projects, recordings not in any project, or one project.
- Status
- Ready, Processing, Needs attention, Record only, Visual only, or Unavailable. Needs attention collects the recordings that could not be processed, each with what to do next.
- Type
- Meeting, Screen recording, Sales, Audio, or Video.
- Date
- Any time, Today, Yesterday, the past 7, 30, or 90 days, This month, Last month, or a Custom range picked on a calendar. Days follow your own time zone.
Five things you will do often.
All of them live on the recording itself or its row in the list.
- Rename
- Use the pencil beside the title on the recording page, or Rename in the row menu. Suggest names offers titles built from who took part or what was discussed; nothing renames itself.
- Move into a project
- Choose Move to project in the row menu, or Add to project in the Project column, so project questions include it. Moving never reprocesses anything.
- Share with teammates
- On the recording page, choose Share and pick teammates. They get read-only access to this recording.
- Share a link
- The same dialog holds a read-only link. Anyone with it sees the title and basic details only: no transcript, media, findings, or who made it. Choose an expiry of 24 hours, 7 days, 30 days, or no expiry, and Re-generate to stop the previous link working.
- Delete
- Removes the recording and everything derived from it. Owners and admins only.
Deletion is not a hidden copy.
The media
The uploaded or captured file itself.
Everything derived
Transcript, artifacts, any requested scenes, OCR and frames, and both core and evidence index entries.
The library slot
Freed immediately, so a workspace at its recording limit can add another straight away.
What survives
Anything already pushed to Jira, Linear, Notion, or Slack stays in your tool: those are your items. Exported files you downloaded are yours too.
Retention also removes recordings automatically once they pass your plan window. See plans and usage.
Managing recordings, answered.
Open Recordings and combine a title search with the Project, Status, Type, and Date filters. The count above the list shows how many recordings match, and Show more at the bottom loads the next page. Clear returns to the full list.
The title, the kind of recording, its length, and its status, and nothing else. They cannot read the transcript, watch the media, see findings, or learn who made it. To give a colleague real access, share the recording with them as a teammate, or invite them to the workspace as a viewer.
Yes. Choose Re-generate in the share dialog and the previous link stops working immediately.
Admins and owners. Members and viewers cannot, so one person cannot remove the team evidence.
No. Deletion removes the media and everything derived from it, which is what makes the promise meaningful. Export first if you might need it.
It frees library slots, for stored recordings and documents, immediately. Visual-evidence hours are a monthly allowance and are not refunded by deleting.