Capture a live meeting
The assistant joins your meeting as a visible participant and records it. The capture then becomes a recording like any upload, with its recap, transcript, findings, and Ask.
- Updated
- 8 October 2026
- Read
- 7 min
- Needs
- A paid plan; member role or above
Five steps from link to recording.
Hands-on time is the ten seconds it takes to paste a link.
Copy the meeting link
Any invite link for Google Meet, Microsoft Teams, Zoom, Webex, or Lark works. Nexynt links work too: paste one like any other, and Nexynt records the meeting itself, so nothing extra joins the call.
Paste it and send the assistant
Open Meetings and paste the link under Paste a meeting link, or use New content, then Capture a live meeting. Choose the capture mode, Record + transcribe or Record only, then Send assistant. Sending confirms you are authorised to record. The assistant joins as Citesvue Notetaker and announces itself in the meeting chat.
Meetings: the assistant, your upcoming meetings, and recent captures with their status. Paste the meeting link, choose the capture mode, and send the assistant. Admit it if the platform asks
Some meetings hold new participants in a lobby. If the status shows "Waiting for admission", the organiser admits the assistant like any other participant. On Zoom, the host approves recording when the assistant asks.
Run the meeting normally
The capture shows as recording under Assistant activity on Meetings. The assistant never speaks or shares, and it leaves when the meeting ends or when you choose Stop capture.
Review the finished recording
After the call, the capture processes like any upload: recap, transcript, findings, and Ask arrive together, with speakers named from the meeting participants. Open recording takes you there from Assistant activity. If you need Deep Dive or frame citations, choose Analyze visual evidence.
Assistant activity: each capture with its status, and Open recording when it is ready.
Six platforms, and what each needs from you.
If it is listed here, it works today. Most need nothing at all.
Google Meet- Nothing to set up. Paste the link and it joins.
Microsoft Teams- Organisation-locked meetings may need the organiser to admit the assistant from the lobby.
Zoom- The meeting host approves recording when the assistant asks.
Webex- Transcripts are captured in full; per-speaker labels are coming to Webex.
Lark- Nothing to set up. Paste the link and it joins.
Nexynt- Recorded by Nexynt itself, so nothing extra joins the call.
To have the assistant join scheduled meetings on its own, connect Google Calendar or Microsoft Outlook in Settings, under Calendars. Calendar auto-join is in closed beta and opens to workspaces gradually; pasting a link works for everyone.
Recording people is a responsibility. The design assumes it.
Visible by design
The assistant joins as a clearly named participant with a recording notice. Nothing is captured covertly, and participants can see it for the whole call.
You confirm authorisation
Sending the assistant asks you to confirm you are authorised to record. Recording obligations vary by jurisdiction and participants; treat consent as part of running the meeting.
You stay in control
Choose Stop capture on Meetings at any time. Deleting the recording afterwards removes the media and everything derived from it.
The four states you might see, and the fix for each.
It says "Waiting for admission"
The meeting is holding it in a lobby. The organiser admits it from the participant list; if nobody admits it before the platform gives up, the capture is marked failed and you can retry.
The capture failed
Most failures are the assistant not being admitted, or the meeting ending before capture began. Assistant activity on Meetings offers Try again, and uploading the meeting tool's own recording afterwards always works.
It says capture slots are busy
Captures run a limited number at a time on your plan. Extra requests queue and start automatically as slots free; there is nothing to do but wait for the join.
The link is not accepted
Only links for the platforms listed above can be captured. For anything else, record with the meeting tool's own recorder and upload the file.
The universal fallback: every platform can record its own meetings, and uploading that file produces exactly the same evidence. A missed capture never means a lost meeting.
Live capture, answered.
Paid plans. Pro includes 300 assistant minutes a month, Team 600, and Business and Enterprise have no monthly cap. Uploads use the same transcript-first flow on every plan; video can use the separate optional visual-evidence allowance.
Connect Google Calendar or Microsoft Outlook in Settings, under Calendars, and choose when Citesvue joins: every meeting with a video link, only meetings with external guests, or only the meetings you choose. Calendar auto-join is in closed beta and opens to workspaces gradually. Pasting a link works for everyone, and everything after the meeting is the same either way.
Yes. The assistant is a visible, named participant with a recording notice. It cannot be hidden, and that is deliberate.
For assistant captures, speakers are matched to the meeting participants, so the transcript says who spoke by name. On Webex, per-speaker labels are still rolling out; the transcript itself is complete. You can also tag or correct any speaker on the recording page.
The assistant stays until the meeting ends or you stop it. The capture then processes as one recording and counts toward your monthly assistant minutes.
Concurrent capture capacity is enforced per workspace: Pro: 1 concurrent capture; Team: 3 concurrent captures; Business: 10 concurrent captures; Enterprise: unlimited concurrent captures. Requests beyond that capacity queue and start automatically as slots free; nothing is dropped.